Changes to your project framework

Deadline for applying for transfer of funds between years is 1 October

From 2025, the Research Council will become a gross-budgeted enterprise. Changes that have major budgetary consequences must therefore be reported to the Research Council earlier than before.

This is particularly important when there is a need to transfer funds between years in the project's budget. Changes that result in a deviation between this year's funding from the Research Council and expected spending of more than NOK 500,000 for the current year must be reported via the application for project change no later than 1st October 2024.

What kinds of changes are allowed?

We need to have updated information about developments in your project. You must report any deviations from the approved plan that arise.

The project manager or project administrator can request changes to the project on behalf of the Project Owner. The change request should be submitted via My RCN Web.

All communication with us about your project should be carried out via “My RCN Web”.

Click here for step-by-step instructions for how to proceed when requesting a change to the approved project framework (pdf). This file is currently only available in Norwegian.

When you create a change request, we ask you to select one or more categories that fit the content of the change.  In a change request you have to explain why you need to change the approved project framework. We also ask you to describe the reason and need for the change in the justification text field. Additionally, we welcome your assessment of how the change will contribute to the overall progress and goal achievement of the project. 

It is possible to request changes to the following:

• Project period/Progress plan
• Financial information 
• Fellowships
• Partners
• Objectives
• Project summary
• Project Owner

Changes in the popular science presentation must still be made in connection with the required reports that you submit.

It is possible to include multiple proposed changes in the same change request. The Research Council will only process one change request at a time.

Processing of change requests

After you submit a change request to the Research Council the status for the request on “My RCN Web” will be changed to “Received”.

We process change requests on an ongoing basis. You can keep track of the status of your change request on “My RCN Web”. You will be sent an email if we need any additional information. We will also notify you by email when the decision regarding your change request has been taken.

The last five change requests submitted will be listed on “My RCN Web”.

We will notify you if any of the changes requested require amendments to the contract.

Change of project administrator and project manager

Any change of project administrator must be immediately reported to the Research Council. Notification is to be given on “My RCN Web” under the menu tab for “Application status” and/or under “Projects/Reports”, and must provide all information requested by the Research Council regarding the individual slated to assume the responsibilities, as well as specify the date for commencement of duties.

Changes of the project manager require the written consent of the Research Council. Requests for a new project manager must be made on “My RCN Web” (by the project manager or project administrator) under the same menu tabs as described above, and must include the name and CV of the desired project manager and the desired date of commencement of duties. A new project manager may be considered approved if the Research Council has not responded within 30 days of receipt of the written request from the Project Owner (by the project manager or project administrator).