B.3 Horizon Europe Lump sum proposal writing – Tailored agenda (Tromsø)

TAILORED AGENDA                                                                                                                                                                                                                                                                                                                                                      

08:30 – 09:00  Arrival and registration 

09:00 – 09:15  Event opening and introduction to the course               

09:15 – 10:00  Introduction to lump sum funding and proposal writing

• Why the EC uses lump sum finding? Basic principles;
• Misunderstandings about lump sum;
• Types of actions (RIA, IA, CSA) and TRLs – positioning your proposal effectively
• First steps of proposal preparation: identifying the right call, call analysis, proposal abstract, background research, consortium building
• What makes a lump sum proposal successful?

 (10:00 – 10:15 Coffee Break)

10:15 – 11:00   Lump sum proposals: Budget and Implementation (Part 1)

• Work package distribution and timing of the work packages considering the payment system;
• What to do with horizontal work packages? 
• How to define and justify the lump sum amount? 
• How to sufficiently estimate the cost for each cost category?  
• Evaluation of lump sum proposal. 

 (11:00 – 11:15 Short Break)

11:15 – 12:00   Lump sum proposals: Budget and Implementation (Part 2)

• Step-by-step introduction on how to use the lump sum budget table;
• Small budget planning exercise with the participant on how to define units and how explain them;
• Showcasing a real proposal;

 (12:00 – 12:45 Lunch Break)

12:45 – 15:00   Workshop: Preparing a lump sum budget

Participants are divided into small groups to practice the calculation and justification of costs in a lump sum budget.