B.3 Horizon Europe Lump sum proposal writing (Oslo)

Day 1

08:30 – 09:00  Arrival and registration

09:00 – 09:15   Event opening and introduction to the course    

09:15 – 10:00 Introduction to lump sum funding and proposal writing

• Why the EC uses lump sum finding? Basic principles;
• Misunderstandings about lump sum;
• Work programmes, calls and topics – budgets, deadlines, submission processes
• Types of actions (RIA, IA, CSA) and TRLs – positioning your proposal effectively
• First steps of proposal preparation: identifying the right call, call analysis, proposal abstract, background research, consortium building
• What makes a proposal successful?

(10:00 – 10:15 Coffee Break)

10:15 – 11:00  Lump sum proposals: Excellence

• Proposal forms: proposal template and the detailed budget table;
• Drafting Part B of the proposal: Excellence – Examples, tips and templates from section 1.1. and 1.2 of the Part B of the proposal with lessons learned from evaluations

(11:00 – 11:15 Short Break)

11:15 – 12:00  Lump sum proposals: Implementation

• Work package distribution and timing of the work packages considering the payment system;
• What to do with horizontal work packages?
• How to define and justify the lump sum amount?
• How to sufficiently estimate the cost for each cost category?
• Evaluation of lump sum proposal.
• Step-by-step introduction on how to use the lump sum budget table;
• Small budget planning exercise with the participant on how to define units and how explain them;
• Showcasing a real proposal and ESRs;

(12:00 – 12:45 Lunch Break)

12:45 – 15:00  Workshop: Preparing a lump sum Horizon Europe proposal

Participants are divided into small groups to practice the first steps of LS proposal development under Horizon Europe:

• Call analysis
• Consortium building considerations
• Overall and specific objectives
• How to distinguish activities from objectives and vice-versa
• Work packages and deliverables
• PERT diagram and milestones

Day 2    

09:00 – 10:00   Expected Impact in Horizon Europe Proposals                                                             

• Impact in HE proposals – examples of different approaches to addressing the “Expected Impact” of your proposals, lessons learned from evaluations
• Impact in RIAs, IAs and CSAs – how to position your innovation from RTD to market uptake, Dos and Don’ts
• Impact indicators and Impact assessment methodologies
• Barriers to achieving the Expected Impact – Types of barriers

(10:00 – 10:15 Coffee break)

10:15 – 11:15  Measures to maximise impact                                                               

• How to identify and select the best exploitation, IP and innovation strategy to maximise the potential impact of your HE project
• Exploitation and sustainability – examples of project and partner level approaches and routes
• How to tailor an effective dissemination and communication plan to maximise the potential impact of your HE project
• Tools, measures, strategies and channels to reach your target group and communicate the right message in the right way

(11:15 – 11:25 Break)

11:25 – 12:30 Workshop: Impact, Exploitation, Dissemination & Communication

• How the project will contribute to each of the expected outcomes and impact mentioned in the work programme
• Exploitable results and the potential exploitation strategies – how to transform this into a “plan”
• Defining the most appropriate target groups. tools and channels for dissemination and communication

(12:30 – 13:15 Lunch break)

13:15 – 15:00  Workshop: Preparing a lump sum budget

Participants will go through exercises to estimate their budget and fill in the HE lump sum budget template for a virtual proposal in which they are a partner. They will have to calculate their person-month rate correctly for different staff categories, plan and estimate purchase costs such as travel, consumables, equipment, subcontracting, and try to justify these correctly in the “Comments” section of the lump sum budget template.