C.2 Grant Agreement preparation and Consortium Agreements in Horizon Europe (Bergen)

C.2 Grant Agreement preparation and Consortium Agreements in Horizon Europe - (Level 2)

This course gives you insight in the formal agreements related to Horizon Europe projects. This is essential information not only for coordinators of Horizon Europe projects, but equally important for the project partners.

We will go through the formal contract with the European Commission; the Grant Agreement. We will also go through other important documents and agreements that you need, such as the consortium agreement between the project partners and also other useful documents such as the Letter of Intent and Letters of Commitment.

We will also go through possible challenges that can occur in a project, and how this can be handled or even prevented by including descriptions on how to handle such situations in the Consortium Agreement.  

The course language is English, and the course is delivered by Europa Media.

Our Horizon Europe seminars are distributed into 5 topics (A-E) on three knowledge levels (1-3). Read more about the different courses. 

AGENDA

08:30 – 09:00  Arrival of participants

09:00 – 09:15   Event Opening 

09:15 – 10:30   Grant Agreement Preparation and Amendments in Horizon EuropeG

Step by step introduction to the Grant Agreement preparation system from receiving the Invitation to GAP Letter for your Horizon Europe proposal till the signature of your Grant Agreement. Differences in lump sum projects.

• Invitation to GAP letter
• Result of the ethics review or security scrutiny
• How to handle the requests of your Project Officer
• How to enter and submit your Grant Data
• Declaration of Honour and the Accession Form
• Preparing the Description of the Action (DoA)
• Signature of the GA
• GA amendments - when a GA amendment is not needed

(10:30 – 10:45 Coffee Break)

10:45 – 11:15  Formal and Informal Arrangements among HE Beneficiaries

Confidentiality and commitment issues in HE proposals. Partners’ roles, exploitation interests and IP. Pre-proposal, proposal stage and implementation phase agreements: Letters of Intent (LoI), Letters of Commitment (LoC), Memoranda of Understanding (MoU), Non-disclosure Agreements (NDA), Draft Consortium Agreements, Subcontracting agreement, Licencing Agreement.

 (11:15 – 11:30 Coffee  break)

11:30 – 12:15  How to draw up an Effective Consortium Agreement – Part 1

What to include? Who should prepare a CA? What model agreements are available? Making a comparison between the GA and the CA

(12:15 – 13:00 Lunch Break)

13:00 – 13:45  How to draw up an Effective Consortium Agreement – Part 2

Step-by-step introduction to the DESCA Model Consortium Agreement (LS and standard) and examples of Consortium Agreements for different types of actions. Decision making procedures and management structures. Financial clauses, budget distribution and management. Defining Background, Results and IPR issues. Risk management and conflict resolution mechanisms.

(13:45 – 14:00 Coffee Break – start reading the CA for workshop)

14:00 – 15:00  Workshop: Consortium Agreement Case Studies

Under the moderation of trainers, participants work in groups on real-life scenarios with problematic and challenging situations in R&I projects:

• Conflicts on exploitation and intellectual property rights (IPR) issues;
• Disagreements on dissemination and scientific publications;
• Delays and quality problems in deliverables;
• Overspending and underperforming partners;
• Inadequate budget allocations and budget reallocations; etc.

15:00  Remaining questions, end of course